Live events take a lot of planning, and this is especially true for hybrid live events. Hybrid live events use technology to enable people to enjoy entertainment, lectures, conventions, and other gatherings in person and remotely. Here are three things you'll need to do when planning a hybrid event of your own:

1. Choose a hybrid live event production company to assist you.

It's possible to plan and execute a hybrid live event on your own, but it's likely that you'll run into technical difficulties, especially if you don't have a background in audio/visual technology yourself. Hiring a hybrid event production company—like AVEX—can relieve you of the burden of recording, filming, and live-streaming. Instead, you'll be able to focus on the aspects of your production that need your attention, while professional camerapeople, audio technicians, and streaming experts manage the AV equipment and output.

2. Work out the technical details of your hybrid live event in advance.

Ideally, you should meet with a member of your hybrid live event production company to discuss the technical details of your event ahead of time. AV professionals can guide you in creating a plan based on the specifics of your event. For instance, the size of your audience and the layout of your venue will dictate the type of AV equipment that is best for your situation.

Additionally, you'll need to decide on a streaming platform to use to broadcast your event to viewers at home. If you want remote viewers to be able to participate, you'll need to choose an application with chat capabilities or similar interactive functions. Creating a plan in advance will ensure that there are no unfortunate surprises during setup, recording, or streaming.

3. Schedule a rehearsal.

If possible, it's a good idea to schedule a rehearsal of your hybrid event. Ideally, this rehearsal should be held in the venue where the live portion of your hybrid event will be hosted. This rehearsal can be used to test your AV setup and finalize the placement of your performers.

If you plan to use fixed cameras, you'll want to mark the areas of your stage that fall within the cameras' field of view. Placing tape or chalk marks on the ground can ensure that your performers remain on camera at all times, so they can be easily recorded for viewers at home. Rehearsals can make sure that everyone involved in the production of your event is on the same page, so everything runs smoothly on the day of the event.